Preparation of documents to be submitted by Korean companies for foreigners 2026: Employment certificate, career certificate, income document

When working in Korea or preparing for a job change, you may be asked for proof of employment, proof of experience, and income-related documents. Company documents may also be required for visa extensions, banking, housing contracts, school submissions, or even joining a new company. Foreigners must check their name, residency status, and translation, so it is much easier to prepare in advance.

Check the document name and purpose accurately

A certificate of employment is a document confirming that you are currently working for a company, and a career certificate is used to prove your past work history and duties. The required format for documents related to income amount, withholding tax, and salary statements may vary depending on the purpose of submission. First, ask the institution for the exact document name and most recent issuance date.

Check your company department

In most cases, the human resources team, general affairs team, accounting team, representative, or store manager handles document issuance. Small companies or part-time businesses may not have a set form, so it is a good idea to let them know what items are needed. Check if the company name, business registration number, period of employment, job title, date of issuance, contact information, and company seal are required.

Unify the writing of foreign names

If the name on your passport, alien registration card, employment contract, or bank account is different, you may be asked for confirmation during the submission process. Uniform English name order, spacing, and middle name writing as much as possible. If you are already registered differently, it is recommended that you have a copy of your relevant ID ready to explain to the submitting agency.

Check if translation/notarization is required

Korean documents are often sufficient for submission within Korea, but translation or notarization may be required for submission to overseas institutions or for some visa procedures. If you need translation, ask first if the company can issue documents in English. Whether an individual can translate it or if a certified translation is required must follow the standards of the submitting organization.

Gather your documents before leaving the company

After leaving the company, it may be difficult to contact the person in charge or it may take time to issue it. Before leaving the company, make a list and request documents that may be needed later, such as career certificates, salary statements, documents related to withholding tax, and severance pay settlement details. Keeping PDFs and printouts together will save you time in the following steps:

Pre-visit checklist

• Submission Purpose
• correct document name
• company seal
• English name
• Translation required?
• PDF Archive

Detailed conditions and operating hours may vary depending on region, store, institution, and season. For important schedules or costly choices, it is best to check the official website, consultation center, and on-site information before departure.